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Murphy's Custom Homes

Virtual Operations & Financial Coordinator

Location: Fully Remote (Open to international candidates outside the U.S.)

Be the Organized Force Behind a Growing Luxury Custom Home Builder

Murphy's Custom Homes is a Colorado-based luxury custom home builder known for high-quality craftsmanship, thoughtful communication, and highly personalized custom homes. As the company continues to grow, we are looking for a highly organized, proactive, and detail-oriented remote support professional to become a key operational support person for the business. This position will begin as a hybrid role supporting executive assistance, office management, operations coordination, lead tracking, and financial coordination, with the opportunity to grow as responsibilities expand.

The Virtual Operations & Financial Coordinator will support the owner and leadership team with scheduling, inbox organization, file management, lead tracking, estimating support, bookkeeping coordination, job costing, purchase orders, allowances, and change orders. This role is ideal for someone who is finance-savvy, comfortable with construction-related details, and able to help keep the business organized behind the scenes. Over time, this person may help transition responsibilities away from the current remote bookkeeping/payroll company and take on more financial coordination for the business.

Key Responsibilities

Manage and organize the owner's calendar, schedule, email, files, and administrative priorities
Track incoming leads, update lead information, and help nurture prospects through follow-up communication
Maintain organized digital files, records, documents, and project-related information
Support job costing, estimating, purchase orders, allowances, change orders, and project financial tracking
Assist with Buildertrend updates, project documentation, budget tracking, and financial information
Coordinate with project managers, vendors, subcontractors, bookkeepers, and internal team members
Assist with reviewing financial details, invoices, and documentation prior to payment processing.
Assist with invoice tracking, payroll/bookkeeping coordination, reporting, and administrative follow-up
Identify gaps, improve systems, and help keep the office and operations side of the business organized

Qualifications

Previous experience as an Executive Assistant, Virtual Assistant, Office Manager, Operations Coordinator, Financial Coordinator, or similar role
Construction, custom home building, real estate, architecture, design, or trade-related experience strongly preferred
Bookkeeping, job costing, estimating, or financial coordination experience preferred
QuickBooks experience preferred
BuilderTrend or construction management software experience is a plus
Strong organizational skills and excellent attention to detail
Comfortable managing email, calendars, documents, spreadsheets, and follow-up systems
Strong written and verbal English communication skills
Proactive, trustworthy, confidential, and able to work independently
Comfortable using modern digital tools and systems to improve efficiency

Pay and Benefits

This position may be structured as an independent contractor role, depending on the candidate's location.
Pay range: $8-$15 USD per hour, based on experience, construction industry knowledge, and financial coordination skills
Full-time or part-time-to-full-time hours, depending on candidate fit
Remote position
Flexible schedule based on overlap with U.S. business hours
Long-term growth opportunity as the company expands
Opportunity to grow into a broader operations and financial support role
Work closely with company leadership in a respected luxury custom home company

Why Murphy's Custom Homes

Murphy's Custom Homes is growing, and this role is designed for someone who wants to become a trusted, long-term support person within the business. You will have the opportunity to help organize systems, improve operations, support financial tracking, and make a direct impact on the company's day-to-day success. This is a great fit for someone who enjoys detail, structure, communication, and ownership of important behind-the-scenes work. If you are proactive, dependable, finance-minded, and excited to support a high-end custom home builder, this role offers meaningful growth potential.

Murphy's Custom Homes encourages applications from qualified candidates of all backgrounds and experiences.

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Virtual Operations & Financial Coordinator

Location: Fully Remote (Open to international candidates outside the U.S.)

Be the Organized Force Behind a Growing Luxury Custom Home Builder

Key Responsibilities

Manage and organize the owner's calendar, schedule, email, files, and administrative priorities
Track incoming leads, update lead information, and help nurture prospects through follow-up communication
Maintain organized digital files, records, documents, and project-related information
Support job costing, estimating, purchase orders, allowances, change orders, and project financial tracking
Assist with Buildertrend updates, project documentation, budget tracking, and financial information
Coordinate with project managers, vendors, subcontractors, bookkeepers, and internal team members
Assist with reviewing financial details, invoices, and documentation prior to payment processing.
Assist with invoice tracking, payroll/bookkeeping coordination, reporting, and administrative follow-up
Identify gaps, improve systems, and help keep the office and operations side of the business organized

Qualifications

Previous experience as an Executive Assistant, Virtual Assistant, Office Manager, Operations Coordinator, Financial Coordinator, or similar role
Construction, custom home building, real estate, architecture, design, or trade-related experience strongly preferred
Bookkeeping, job costing, estimating, or financial coordination experience preferred
QuickBooks experience preferred
BuilderTrend or construction management software experience is a plus
Strong organizational skills and excellent attention to detail
Comfortable managing email, calendars, documents, spreadsheets, and follow-up systems
Strong written and verbal English communication skills
Proactive, trustworthy, confidential, and able to work independently
Comfortable using modern digital tools and systems to improve efficiency

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Virtual Operations & Financial Coordinator

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